May Meeting's Minutes

1. Welcome
1. Our largest turnout yet!  Parents, Headteacher, Assistant Headteacher, President of the Board of Governors and a few babes all present.

2. Summer Fair 2011: 09 July 2011
1. Recap of vendors AND STALLS at the event.  We still have space for local artisans to sell their goods at our fair.  
2. We are pricing out the cost of foodstuff, eg., burgers, buns, condiments
3. Sign-up sheets will be posted at the reception desk for all the volunteers needed FROM 6 JUNE
4. We have 1 cash sponsor, Tates, and are actively searching for more
5. The Map and Layout have been arranged with EveryNation
6. The Poster design is done and we are looking for a Printing Sponsor
7. Some parents said they did not receive any emails, so there will be a space for email addresses with the summer fair sign-up
8. WE CONTINUE TO LOOK FOR SILENT AUCTION ITEMS – PLEASE LET US KNOW IF YOU HAVE ANY SUGGESTIONS

3. Tea Party Wrap-Up
1. Told cost of event—great feedback from Mayor to students
2. Next year we will have more fruit and more water/juice pitchers for each table

4. Avonmore Does India Wrap-Up
1. Low ticket sales led to cancellation
2. Reduced number of dancers from 3-5 to only 1 made some people choose to not attend
3. 4 ticket holders said they would cancel if children were present
4. Next time we will have a “drop dead date” clearly posted

5. Friday Fundraisers
1. Lessons learnt—Class reps will take full responsibility.  Each month one class will be responsible for the fundraiser, collecting donations.
2. June 2011 fundraiser was offered to Year 6 parents to raise monies for their students’ gifts

6. Year Six Gift
1. History—provided by Clive and Daisy.  A gift from parents—the school also provides them with an academically appropriate gift.

2. Budget—There are no additional funds with the FoA for a gift this year.  An invoice/QUOTE was requested from the Year 6 Class Reps SO WE CAN UNDERSTAND THE COMMITMENT REQUIRED.

3. Fundraising Ideas—An email went out offering fundraising suggestions to all parents.  At the meeting, FoA offered to match any monies raised at a fundraising bakesale in June.  DATE OF JUN 17 WAS AGREED FOR YEAR 6 PARENTS TO LEAD A FUNDRAISING EVENT.

7. Changes in FoA Leadership
1. Chair Position—Melina is resigning as co-chair because her children no longer attend Avonmore School.
2. Summer Fair Organiser—Melina is staying on the summer fair committee to support Melanie in completing this year’s event.

8. NEXT MEETING IS June 23rd at 9am.