May Meeting's Minutes

1. Welcome
1. Our largest turnout yet!  Parents, Headteacher, Assistant Headteacher, President of the Board of Governors and a few babes all present.

2. Summer Fair 2011: 09 July 2011
1. Recap of vendors AND STALLS at the event.  We still have space for local artisans to sell their goods at our fair.  
2. We are pricing out the cost of foodstuff, eg., burgers, buns, condiments
3. Sign-up sheets will be posted at the reception desk for all the volunteers needed FROM 6 JUNE
4. We have 1 cash sponsor, Tates, and are actively searching for more
5. The Map and Layout have been arranged with EveryNation
6. The Poster design is done and we are looking for a Printing Sponsor
7. Some parents said they did not receive any emails, so there will be a space for email addresses with the summer fair sign-up
8. WE CONTINUE TO LOOK FOR SILENT AUCTION ITEMS – PLEASE LET US KNOW IF YOU HAVE ANY SUGGESTIONS

3. Tea Party Wrap-Up
1. Told cost of event—great feedback from Mayor to students
2. Next year we will have more fruit and more water/juice pitchers for each table

4. Avonmore Does India Wrap-Up
1. Low ticket sales led to cancellation
2. Reduced number of dancers from 3-5 to only 1 made some people choose to not attend
3. 4 ticket holders said they would cancel if children were present
4. Next time we will have a “drop dead date” clearly posted

5. Friday Fundraisers
1. Lessons learnt—Class reps will take full responsibility.  Each month one class will be responsible for the fundraiser, collecting donations.
2. June 2011 fundraiser was offered to Year 6 parents to raise monies for their students’ gifts

6. Year Six Gift
1. History—provided by Clive and Daisy.  A gift from parents—the school also provides them with an academically appropriate gift.

2. Budget—There are no additional funds with the FoA for a gift this year.  An invoice/QUOTE was requested from the Year 6 Class Reps SO WE CAN UNDERSTAND THE COMMITMENT REQUIRED.

3. Fundraising Ideas—An email went out offering fundraising suggestions to all parents.  At the meeting, FoA offered to match any monies raised at a fundraising bakesale in June.  DATE OF JUN 17 WAS AGREED FOR YEAR 6 PARENTS TO LEAD A FUNDRAISING EVENT.

7. Changes in FoA Leadership
1. Chair Position—Melina is resigning as co-chair because her children no longer attend Avonmore School.
2. Summer Fair Organiser—Melina is staying on the summer fair committee to support Melanie in completing this year’s event.

8. NEXT MEETING IS June 23rd at 9am.
   
   

KIDSROME MOBILE PETTING ZOO at Summer Fair 2011

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Let's Make a Difference, and Bid, Baby, BID!!!

http://stores.ebay.co.uk/theconnorfamilyfund 

DATE:     27 May 2011, 9am

TO:        Parents, Staff

FROM:     Friends of Avonmore

RE:         Agenda, Meeting at Gordon Cottage

 

 

1. Welcome
   

   
    

2) Summer Fair 2011: 09 July 2011

a) Committed Donations

    1. Virgin Travel

    2. Victoria & Albert Museum

    3. Photographers

    4. Hip Zone

b) Committed Vendors

    1. Food/Drink

    2. Homemade Products

    3. Avonmore Bespoke Items

c) Budget

        1. Entertainment

        2. Food/Drink

 

3) Tea Party Wrap-Up

a) Budget

b) Suggestions for Next Year

 

4) Avonmore Does India Wrap-Up

a) Budget

b) Suggestions for next event

 

5) Friday Fundraisers

    a) Lessons learnt

    b) Suggestions for future events

 

6) Year Six Gift

    a) History

    b) Budget

    c) Fundraising Ideas

 

7) Changes in FoA Leadership

    a) Chair Position

    b) Summer Fair Organiser

So You Want to Make a Donation...

Good afternoon Everyone, Some parents have expressed an interest in donating their money for the Indian Dance to FOA. Here has been our response:   All funds for the Indian Dance were for the Gardens of Avonmore--we will return all the funds, but encourage all parents to make a donation to the school directly for any gardening projects. Remember, this was never a fundraising event for the Friends of Avonmore, but a community-building event intended to give financial support to the school's gardens. I hope this clarifies the matter.

Updates!

1.  Indian Dance:  Melanie and I are writing to let you know that because of a incredibly low response to the Avonmore Does India event we must cancel it.  As we mentioned earlier this month, we needed to sell a minimum of 30 tickets as of this week so we could honour our obligations for the preparation of the event. For those of you who did purchase tickets we sincerely appreciate your commitment to the Friends of Avonmore.  You will be able to collect your money Monday, at the front desk with Kerry, after 1pm. We are very disappointed that we find that lack of interest in an event has forced us to cancel before we incur financial costs after we have dedicated so many hours of our personal time. Because of the very limited resources of the Friends of Avonmore, we will not be able to make any financial contribution to the Gardens of Avonmore. 2.  Fundraising:  Today we were asked for a donation to the Year 6 year-end gift. Unfortunately, we have had a very difficult time recruiting volunteers to assist with our three fundraising events; we do not have the funds to contribute to this programme. 3.  Summer Fair:  We sincerely hope that all the folks who signed up to help will honour that commitment. We need your help in the preparation of the event.  This requires your attendance at our planning meetings and monthly FOA Meetings.   We sincerely hope that we can count on you for the summer fair before we find ourselves in the same position again. 4.  Without your help, interest and involvement, the Friends of Avonmore won't work. Melanie and I intended to revive the Friends of Avonmore with your support.  It is grossly unrealistic to expect that only the two of us can continue with the Summer Fair preparations, or indeed the Friends of Avonmore. Kind regards, Melina & Melanie The Friends of Avonmore