DATE:     27 May 2011, 9am

TO:        Parents, Staff

FROM:     Friends of Avonmore

RE:         Agenda, Meeting at Gordon Cottage

 

 

1. Welcome
   

   
    

2) Summer Fair 2011: 09 July 2011

a) Committed Donations

    1. Virgin Travel

    2. Victoria & Albert Museum

    3. Photographers

    4. Hip Zone

b) Committed Vendors

    1. Food/Drink

    2. Homemade Products

    3. Avonmore Bespoke Items

c) Budget

        1. Entertainment

        2. Food/Drink

 

3) Tea Party Wrap-Up

a) Budget

b) Suggestions for Next Year

 

4) Avonmore Does India Wrap-Up

a) Budget

b) Suggestions for next event

 

5) Friday Fundraisers

    a) Lessons learnt

    b) Suggestions for future events

 

6) Year Six Gift

    a) History

    b) Budget

    c) Fundraising Ideas

 

7) Changes in FoA Leadership

    a) Chair Position

    b) Summer Fair Organiser

So You Want to Make a Donation...

Good afternoon Everyone, Some parents have expressed an interest in donating their money for the Indian Dance to FOA. Here has been our response:   All funds for the Indian Dance were for the Gardens of Avonmore--we will return all the funds, but encourage all parents to make a donation to the school directly for any gardening projects. Remember, this was never a fundraising event for the Friends of Avonmore, but a community-building event intended to give financial support to the school's gardens. I hope this clarifies the matter.

Updates!

1.  Indian Dance:  Melanie and I are writing to let you know that because of a incredibly low response to the Avonmore Does India event we must cancel it.  As we mentioned earlier this month, we needed to sell a minimum of 30 tickets as of this week so we could honour our obligations for the preparation of the event. For those of you who did purchase tickets we sincerely appreciate your commitment to the Friends of Avonmore.  You will be able to collect your money Monday, at the front desk with Kerry, after 1pm. We are very disappointed that we find that lack of interest in an event has forced us to cancel before we incur financial costs after we have dedicated so many hours of our personal time. Because of the very limited resources of the Friends of Avonmore, we will not be able to make any financial contribution to the Gardens of Avonmore. 2.  Fundraising:  Today we were asked for a donation to the Year 6 year-end gift. Unfortunately, we have had a very difficult time recruiting volunteers to assist with our three fundraising events; we do not have the funds to contribute to this programme. 3.  Summer Fair:  We sincerely hope that all the folks who signed up to help will honour that commitment. We need your help in the preparation of the event.  This requires your attendance at our planning meetings and monthly FOA Meetings.   We sincerely hope that we can count on you for the summer fair before we find ourselves in the same position again. 4.  Without your help, interest and involvement, the Friends of Avonmore won't work. Melanie and I intended to revive the Friends of Avonmore with your support.  It is grossly unrealistic to expect that only the two of us can continue with the Summer Fair preparations, or indeed the Friends of Avonmore. Kind regards, Melina & Melanie The Friends of Avonmore